NGO Jobs in Nairobi, Kenya - International Potato Center

The International Potato Center (CIP) seeks to recruit a highly talented Country Finance Specialist to be based at the CIP Sub Saharan Africa Regional Office in Nairobi, Kenya.

Ref: 2016/035/NRS/SSA
 
The Center: CIP (www.cipotato.org) is a not-for-profit international agricultural research - for - development organization with a focus on potato, sweetpotato, and Andean roots and tubers. 

Its vision is of roots and tubers improving the lives of the poor. 

The Position: The Country Finance Specialists will report to the Regional Finance Manager and will support the Finance Unit in implementing CIP’s organizational mission through efficient and effective accounting and financial management. 

This position will primarily oversee the financial operations of the country office and ensure timely delivery of financial reports, including cash and bank management, ledgers and other aspects of the country’s financial management. It requires broad understanding of program implementation and cross cultural people skills. 

This position will be based in Nairobi, Kenya.

Duties and Accountabilities:
  • Oversee the financial operations of the country office and ensure timely delivery of financial reports, including cash and bank management, payroll, ledgers and other aspects of the country’s financial management;
  • Responsible for entering financial information, timely month end close, and maintaining all financial records for projects and for the organization;
  • Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards;
  • Liaise with the Projects Finance Specialists in the monitoring and review of partners reports;
  • Manage financial controls, analyze office and project budgets, and make recommendations on budget expenditures. Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year;
  • Support the Country Manager and Project Managers, in coordination with the Project Finance Specialist, with project budget monitoring and review;
  • Ensure that all financial reporting is completed on time;
  • Responsible for country legal and statutory compliance;
  • Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting or other tax requirements;
  • Support in Fixed asset Management, review and support the preparation of inventories. Responsible for the review and approval of procurement documents.
  • Receive and review monthly field financial reports for consistency, completeness and accuracy of documentation and proper posting of the finanacial information in system;
  • Staying current with donor regulations and the award requirements. identified in the CIP compliance matrix;
  • Ensure Time and Efforts Reports are completed on time and in an accurate fashion;
  • When requested, and in conjunction with Program Managers or other staff, provide forms and worksheets to field finance staff as needed to track or document in-kind cost share, travel advances, allocation of costs among programs, payroll reports, etc. Assist staff in developing custom forms or worksheets as needed.
  • Any other duties as may be assigned.
Selection Criteria:
  • Bachelor’s degree in Accounting or Business Administration and CPA (K);
  • A minimum of three years of demonstrated experience in the accounting/finance/administrative area;
  • Knowledge of the international development funding arena desirable;
  • Aptitude for understanding complex regulations and monitoring financial transactions and documentation for compliance;
  • Familiarity with Europe AID projects, Excellent oral, written communication, and problem solving ability;
  • Excellent computer skills, including advanced Excel skills and experience with automated accounting systems;
  • Accuracy and attention to detail;
  • Cross cultural sensitivity;
  • Strong e-mail communication skills, ability to write in a manner sensitive to cultural differences, and provide clarity to staff where English is not the primary working language of the project;
  • Ability to train/mentor staff in accounting requirements;
  • Ability to be a team player in a busy environment, often with tight deadlines;
  • A Kenyan citizen.
Conditions: This is a Nationally Recruited Staff position (NRS). The employment contract will be for a two-year term (with a three-month probation period) with the possibility of renewal, subject to performance and availability of funding.


The International Potato Center (CIP) seeks to recruit 2 highly talentedAccountants for the CIP Sub Saharan Africa Regional Office in Nairobi.

Ref:2016/034/NRS/SSA

2 Positions
 
The Center: CIP (www.cipotato.org) is a not-for-profit international agricultural research-for-development organization with a focus on potato, sweetpotato, and Andean roots and tubers. Its vision is of roots and tubers improving the lives of the poor.
 

The Position: The Accountants will report to the Country Finance Specialist and will support the Finance Unit in implementing CIP’s organizational mission through efficient and effective accounting and financial management. 

This position will primarily assist in the preparation of payments and clearing accounts payable balances. It requires broad understanding of program implementation and cross cultural people skills. 

This position will be based in Nairobi, Kenya.
 
Duties and Accountabilities:
  • Receive and record invoices in the invoice register & check them for consistency and accuracy according to CIP guidelines and policies;
  • Prepare payments and ensure safety of financial resources;
  • Ensure appropriate supporting documents for transactions including receipts, invoices, contracts are attached;
  • Ensure that payment requests are properly approved and that payments are effected within CIP-SSA turn-around time;
  • Record financial transactions following proper classification of accounts and cost centre in the documents, and hand them over the general ledger accountant for posting;
  • Reconciling and management of VAT accounts to ensure invoices with VAT are ready for processing the Exemption certificate;
  • Ensure all bills are posted according to the period of the service provided (Utility Bills, Rentals, IT, Facilities) monthly;
  • Management of overdue suppliers accounts to ensure all outstanding bills are reconciled and paid in time;
  • Ensure all payments are filed sequentially and stamped PAID in readiness for Audit;
  • Ensure financial transactions are carried out in accordance with the Center’s financial and administrative policies and procedures and Maintain detailed and accurate records for all financial transactions;
  • Ensure and support in the maintenance of a good filing system.
Selection Criteria:
  • Minimum of CPA / ACCA Part 2;
  • Bachelor’s degree in Accounting or Business Administration;
  • A minimum of three years of demonstrated experience in the busy accounting office;
  • Aptitude for understanding complex regulations and monitoring financial transactions and documentation for compliance;
  • Excellent computer skills, including knowledge of UNIT 4 Agresso Business systems;
  • Accuracy and attention to detail;
  • Cross cultural sensitivity;
  • Strong e-mail communication skills, ability to write in a manner sensitive to cultural differences, and provide clarity to staff;
  • Ability to train/mentor staff in accounting requirements;
  • Ability to be a team player in a busy environment, often with tight deadlines;
  • Be a Kenyan citizen.
Conditions: This is a Nationally Recruited Staff position (NRS). The employment contract will be for a two-year term (with a three-month probation period) with the possibility of renewal, subject to performance and availability of funding.

Applications: Applicants should apply online through CIP’s Job Opportunities website (
http://cipotato.org/open-vacancies/), including a cover letter, a full C.V with the names and contact information of three references that are knowledgeable of the candidate’s professional qualifications and work experience. 

Screening of applications will begin on 25 October, 2016 and will continue until the post is filled. 

Only short listed candidates will be contacted.

Learn more about CIP by accessing our web site at http://www.cipotato.org.

CIP is an equal opportunity employer. 

Qualified women and professionals are particularly encouraged to apply

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