Administration Internship Opportunity in Nairobi, Kenya

Job title: Administration Internship

Department:
Administration

Reports to: Kindergarten Assistant Administrator Lavington

Job Summary:
 The administration intern is responsible for assisting the administrator in driving the Kindergarten program and ensuring it is integrated into the wider practice of the School. 
 
She/He is also responsible for ensuring that the Kindergarten’s staff, works within school procedures without any problems and for the timely and efficient implementation of all administrative tasks and procedures at the Kindergarten.  
Roles and responsibilities
  • Maintaining an open flow of communication with administrator to facilitate timely and precise information to address issues with all constituencies in the school.
  • Take calls, messages, and welcoming visitors, meet prospective parents and guide them through the application and admission procedure with the help of the administrator.
  • Typing and processing various documents, as and when required.
  • Keeping a daily check on the e-mail that is sent to the office along with answering them and taking care of correspondence as directed, all in a timely and efficient manner.
  • Maintaining a clean reception area while observing Waldorf aesthetics, making it ready for the visitors.
  • Update the notice boards by posting and removal of outdated materials
  • File all correspondence and retrieving of information from active files or archives upon request.
  • In liaison with the Administrator ensure the safety, security and welfare of students and staff in Kileleshwa.
  • Provide First Aid and arrange for hospital follow up or emergency evacuation if necessary and as guided by the administrator.
  • To provide logistical support for all Kindergarten events, meetings and festivals
  • Selling annual photos, bake sale items, crafts and any other items on sale for fundraising to parents Inventory
  • Issuing of library books and class materials.
  •  Oversee the packing, assembling and dispatching of varied packets as directed
  • Taking of photos at events and storing them in an orderly manner to be used for website, face book etc.
  • Coordination of School’s marketing, development initiatives, and fundraising activities e.g merchandizing, nanny workshop and holiday camps.
  • Any other duty that may be assigned or delegated to you
Key Qualifications
  • Diploma / degree in Business Management/Business Administration or BCom
  • Experience: One year and above. Those with experience in working in learning institutions will have an added advantage.
  • Knowledge of Ms word, excel and power point is compulsory
  • Should be able to report immediately.
Submitting your application
  
All interested candidates must submit a CV and cover letter only to recruitment@nairobiwaldorfschool.ac.ke with the email subject ‘Application for Administration Internship’, before 5th October 2016.

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