Vacancies in KCA University, Nairobi, Kenya

KCA University (KCAU) is Premier Business and Technology University renown for academic excellence and multicultural student profile. 

KCAU seeks to recruit a highly motivated, innovative and committed candidate with a high sense of integrity to fill the following position in Registrar’s Department;

Examinations Officer – Student Academic Records & Archives

The Officer will ensure integrity and safe custody of the Universities’ examinations records.

Responsibilities
  • Implement and maintain an effective record system to safeguard student academic records;
  • Maintain an effective and reliable archive system (physical and electronic archive) and ensure efficient back-up of data;
  • Produce  statistical records/reports on student performance, awards and other examination trends;
  • Compile accurate counters for examinations as provided by the admissions records i.e. nominal roll;
  • Ensure production & safe custody of the examinations material;
  • Develop an inventory of all examinations past papers produced every trimester as a record for quality check;
  • Collection, filing and safe keeping of examination material (examination papers and marking scheme and attendance lists) for future reference;
  • Typeset exams and ensure that all exam papers are proof-read before production;
  • Assist in clearance of  graduating students;
  • Release and receive examination material during exam administration periods;
  • Consolidate and release examination and coursework results every trimester;
  • Provide secretariat service to Deans Committee meetings on examination matters and represent Examinations Department in moderations done at faculty board meetings;
Person’s Specifications 
 
Academic Qualifications
  • Bachelors degree 
Experience
  • 2 to 3 years relevant work experience
Other Skills
  • Time management skills and attention to detail;
  • Good report writing skills;
  • Good interpersonal skills;
  • High level of confidentiality;
  • Computer literacy;
  • Knowledge of the ERP system; 
  • Database management skills;
  • Good communication skills; and
  • Planning and organization skills.


Assistant Registrar – Degree Audit, Transcripts & Certificates

The Officer will ensure accuracy, reliability and integrity of the university examination and provide relevant timely information.

Primary Responsibilities:
  • Generate awards list  to facilitate clearance of graduating students
  • Maintain and update exams database
  • Print student academic records (result slips, transcripts and certificates) as required;
  • Production and safe custody of the examinations material;
  • Consolidate and release examination and coursework results every trimester;
  • Assist in providing necessary examination reports for moderation at Faculty Boards;
  • Typeset exams and ensure that all exam papers are proof read before production;
  • Release and receive examination material during exam administration periods.
  • Provide secretariat service to Deans Committee meetings;
  • Facilitate faculty board moderation process by providing draft exams as prescribed in the exams policy
Person Specifications 
 
Academic Qualifications
  • Bachelors degree 
Experience
  • 2 to 3 years relevant work experience
Other skills and attributes
  • Time management skills and attention to detail;
  • Good report writing skills;
  • Good interpersonal skills;
  • High level of confidentiality;
  • Computer literacy and familiarity;
  • Knowledge of the ERP system; 
  • Database management skills;
  • Good communication skills; and
  • Planning and organization skills.


Examinations Officer – Coordination & Campus Linkage

The Officer will ensure accuracy, reliability and integrity of university examination and provide relevant timely information.

Primary Responsibilities:
  • Ensuring all final examination papers are set, moderated and produced according to the final exam timetable;
  • Oversee the dispatch and delivery of exam material to respective campuses and exam centers;
  • Prepare an office duty schedule once the examination timetable is ready to ensure effective monitoring of the examinations process;
  • In charge of receiving and preparing draft examination papers for safe custody and moderation process;
  • Production and safe custody of the examinations material;
  • Assist in clearance of  graduating students;
  • Handle production of assigned programs and ensure safe custody of the exams;
  • In charge of coordinating departmental procurement matters on the day to day office requirements and requisitions;
  • Consolidate and release examination and coursework results every trimester;
  • Typeset exams and ensure that all exam papers are proof-read before production;
  • Release and receive examination material during exam administration periods;
  • Provide secretariat service to Deans and Graduation Committee meetings on examination matters and represent Examinations Department in moderations done at faculty boards meetings;
Person Specifications 
 
Academic Qualifications
  • Bachelors degree 
Experience
  • 2 to 3 years relevant work experience
Other Skills
  • Time management skills and attention to detail;
  • Good report writing skills;
  • Good interpersonal skills;
  • High level of confidentiality;
  • Computer literacy and familiarity;
  • Knowledge of the ERP system; 
  • Database management skills;
  • Good communication skills; and
  • Planning and organization skills.
How to Apply
Interested candidates meeting the above requirements should submit an application letter and detailed CV indicating current and desired salary with three references (Referees contacts should have updated email addresses and phone numbers).

Applications can be sent via email to hr@kca.ac.ke so as to be received not later than 4th October, 2016. 


Only shortlisted candidates will be acknowledged. 

The Director, Human Resources,
KCA University,
P.O Box 56808-00200,
Nairobi.

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