Administration Assistant Job in Kenya - NGO

I Choose Life - Africa
Administration Assistant - Biashara Centre, Misyani

Background: I Choose Life – Africa (ICL) is one of the leading Non-Governmental Organizations that has contributed greatly to HIV prevention efforts among the youth in Kenya today. 

The organization has programs in over 230 institutions (tertiary institutions and high schools) across 30 counties in Kenya and reaches over 1 million youth annually with behavior change communication messages.

Biashara center is one of the flagship projects of I Choose Life – Africa. Located in Misyani in Kangundo Sub County, the Biashara center is a one-stop-shop facility for the empowerment of small and micro enterprises at the county level. 

The center provides business development services to youths and women taking up employment within the micro and small enterprises. 

The Center houses, Tujinue Pamoja Sacco which has different products aimed at increasing the income of the community members. 

The center also acts as a knowledge hub for farmers to access information and technical services in agriculture. 

It also has various resources such as internet, computers and staff aimed to give youths a platform to engage with technology and explore various services provided online.

Vision & Mission: ICL's vision is to see a ‘Healthy Africa, Empowered People!’ The organization seeks to support to the implementation of Vision 2030 through the cascading it to the Counties. 

ICL's mission is to create a movement of individuals that enhance the quality of life for communities through Health initiatives, Education, Economic empowerment, and improved Leadership and governance (HEEL).

Job purpose: The Administration Assistant will report to the County Officer, Machakos. He/she will oversee the running of Biashara Centre located in Misyiani, Kagundo Sub County. 

The roles will include supporting Tujiinue Sacco, revenue generation and office administration In addition, support counties in the actualization of their county strategic plans aligned to Vision 2030.

Key Responsibilities

Centre Financing and Sustainability
  • Generate revenue in the Center. The different revenue streams will include; providing cyber services e.g. photocopying and printing, typing services, agriculture model and supporting the community SACCO.
Centre Administration
  • Responsible for ensuring the Biashara Centre equipment are handled in an appropriate manner to avoid wear and tear
  • Documenting all meetings and activities and sharing the reports and minutes of the proceedings not later than 1 day after the event.
  • In charge of books of account in the Center. This will include book of accounts for the business models and the SACCO.
  • Responsible for ensuring the Biashara Centre is clean all the time
Customers management
  • Responsible for ensuring that clients are handled in a professional manner, the information provided is correct and clients are correctly referred.
  • Client relationship management for savings and loan accounts
  • Handle customer issues and take appropriate action to resolve them.
Education and Training
  • Diploma in Business Management or its equivalent.
Experience, Skill and Abilities
  • Minimum of 1 year hands on experience in running a business professionally.
  • Excellent computer skills and competency in Word, Excel and PowerPoint;
  • Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
  • Detail-oriented with good multi-tasking abilities and communication skills, both oral and written.
How to apply:

Application and contact details:

If you are up to the challenge and meet the above qualifications, we encourage you to write to us on All applications should be via email. 

Your CV and cover letter should reach us on or before Friday 30th September 2016. 

Kindly indicate current/last salary on your CV in pdf format with subject as ‘Administration Assistant-Biashara Centre.

We are an equal opportunity employer. 

Only shortlisted candidates will be contacted.

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